The NZTCA (we, us, our) complies with the Privacy Act 2020 and other relevant statutes outlining obligations for protecting personal information.
We are committed to your privacy and will comply with applicable legislation and statutes, including the Privacy Act 2020 when dealing with your personal information. By providing your personal information to us, you are consenting to the collection, storage, use and disclosure of that information as set out in this Privacy Statement.
Collection of information
We collect personal information to provide you with access to and use of the services NZTCA provides in person, on our website, through other means of communication.
Information about the types of personal information we collect can be found on the forms you complete and the questions we ask.
We collect the following personal information:
- Your name, postal address, email address, crops grown or of interest to you, your skills in the tree crop area.
- Payment information such as your credit card information. (Note: credit card details are not stored by our systems).
Use of personal information
We may use your personal information in the following ways:
- To identify you.
- To contact you about your membership, events or interests.
- To provide you with services.
- To improve our products and services.
- For promotional messages, marketing, or advertising.
- For other matters related to your membership with us.
- Legal and regulatory compliance requirements.
We will generally only use personal information provided to us for the purpose you provided it (for example, to provide you with our services, to administer, evaluate and improve the site, and to improve our services).
Your personal information may be shared with other members of NZTCA for the purpose of facilitating connection and co-operation between members. If you do not want your personal information shared in this way, please let us know.
We may also use personal information provided to us for other reasons permitted under the Privacy Act (with your consent, for a directly related purpose, or where the law permits or requires it).
The purpose of this privacy statement is to let users of the NZTCA services, and this website know when we collect personal information and what we do with it. We do not use, share, or disclose personal information collected or received, except as set out in this statement.
Protection of information
We take your privacy seriously therefore we will take reasonable steps to protect your personal information we hold against misuse, loss or unauthorised access or disclosure.
The personal information you provide to us is encrypted as it is transmitted between your browser and our server over the Internet, so it cannot be read by anyone visiting our site.
We store your data on secure servers in controlled facilities. All members are expected to respect the confidentiality of any personal information we hold.
Right of access and correction
Your information is held securely and will not be disclosed to any other person or organisation unless authorised by you.
You have the right to find out from us whether we hold personal information about you, access that information, and if applicable request corrections to that information.
If NZTCA has a good reason for refusing a request for correction, you are entitled to request that a statement be attached to the information of the correction that was sought but not made. NZTCA may refuse a request for access to personal information under grounds stipulated in Principle 6, ss49 – 53 of the Privacy Act 2020.
If you want to check personal information that we hold, please email the Privacy Officer at privacy@treecrops.org.nz
For more information on the privacy laws in New Zealand and contact details for the Office of the Privacy Commissioner, please visit their website https://www.privacy.org.nz/about-us/contact/
Records and retention of personal information
NZTCA will only retain personal information as long as it is required for the purposes for which the information may lawfully be used.
Cookies
To keep track of what information is transferred to your computer, websites place small pieces of information on your hard drive called cookies. Most browsers accept cookies. Cookies are used on our website so you can access it more easily. However, you cannot be identified personally by cookies, only by your browser. Cookie data helps us determine how our site is used and how many customers we have. You may disable cookies in your browser by adjusting the settings. This may mean that you will not be able to fully utilise our website.
It is possible that our website may contain links to other websites not affiliated with NZTCA. Please note that we have no control over the privacy or security obligations of these sites and recommend you review that website’s cookie policy before you visit that website.
Privacy Concerns
If you believe your privacy has been breached or if you have concerns about your private information held with us, you can contact us on privacy@treecrops.org.nz.
We will review your concerns about your privacy and if we cannot resolve it, you may contact the Privacy Commissioner, either by phone on 0800 803 909 or by mail to P.O Box 466, Auckland 1140.
INTERNAL PRIVACY POLICY
- We collect personal information to provide members with access to and use of the services NZTCA provides in person, on our website and through other means of communication.
- We will only collect information that is relevant to providing members with our services.
- Information will be stored as securely as possible.
- Information will only be used for the purpose it was obtained for.
- Information may be shared to branch committee members.
- Branches may issue a directory of members of the branch among members only after giving the branch members the chance to opt out of such a directory, OR when a member joins the association or renews their membership, they will have the option to request that certain personal information not be shared among members.
- Members who serve on any Committee, and any contractor or other party providing services to the NZTCA undertake to keep the personal information that is shared with them confidential and to take reasonable steps to store the information securely.
- We will only retain personal information for one year after a member leaves the NZTCA, and will then delete or dispose of the information securely.